The first set of options controls whether or not staff can sign up themselves. This applies to all schools in your district account:

Let anyone sign up themselves — By default anyone can sign up. This is convenient, but students might discover how to create fake teacher accounts, so you should select one of the other options.

Let anyone with email @ example.k12.ca.us sign up — Use this to require a school email address to sign up. It will send a coded link to their school email address, which they must click to prove that they are a staff member. This option is safe assuming students normally do not have access to school email accounts.

No one can sign up unless I first add them — This requires you to add each staff member before they can sign up.


Limit Logins

By default, each user sets their own timeout limit when they login. But you may set a maximum limit. For example, if the school sets 15 minutes as the maximum, teachers may choose 5, 10, or 15 minutes, but not higher. This applies to all schools in your account.

You may also prevent substitute teachers from logging in off-campus. This requires your district to have a static IP address. To set your IP address, you must be on campus. Then choose either your current IP address, or all IP addresses assigned to your school.


Privacy

The checkbox "Let Jupiter staff see student names when you ask for support" makes it easier for us to troubleshoot problems for you. But if your district is uncomfortable with that, uncheck that option. That way our staff see only first name and last initial (e.g., "John S..."), so no students can be personally identified.


Individual Permissions

Click on a staff member to set their individual permissions. Staff may have different permissions at different schools. The Templates menu helps you select permissions appropriate for clerks, counselors, principals, resource teachers, etc. The table shows these permissions by their initials:  T V  A S G R D Y:

Teacher

T. Teacher can give grades — Regular teachers need this.

V. View grades from other teachers — Teachers need this to see grades of their own students in other teachers' classes (they cannot lookup any student, just the students who are already in their gradebooks). They can also see homework, assignments, comments, and report cards. For privacy this is unchecked by default, so you should check it for homeroom teachers and resources teachers. Leave it unchecked for special subjects teachers if you don't want them to see grades in other subjects.

The following permissions apply to all teachers in your district:

Update student contact info — Uncheck this so only admins can update email addresses, parent contact information, and preferred names.

Update all student info — Uncheck this so only admins can update grade level, gender, birthdate, counselor, parent alerts, etc.

Create student records — Uncheck this so only admins can create new students.

Schedule their own classes and add/drop students — Uncheck this so only admins can schedule classes and students.

The following applies to all teachers in your school:

View discipline & referrals — At the strictest setting, teachers cannot see incidents logged by other staff members unless it's for their homeroom students. At the loosest setting, teachers can see all incidents for all students in the school.

Administration

A1. View student info — View student contact info, submit discipline referrals, administer detention.

A2. Update student info, announcements, send email schoolwide — Basic data entry, reset student/parent passwords, post announcements & lunch menus, send email schoolwide, print student schedules & passwords.

A3. Create/delete student records — Add, delete, import, and merge student records.

Scheduling

S1. Schedule add/drop students

S2. Schedule when classes meet — Define sections, courses, bell schedules, school days, and import schedules. Also define Standards.

Grades

G1. View grades for all students — Lookup grades, print report cards, transcripts, GPA's.

G2. Edit transcripts — Update and import transcripts.

G3. Monitor all gradebooks — Read-only access to teacher accounts.

G4. Edit all gradebooks — Writeable access to teacher accounts.

Other

R. Edit attendance schoolwide — For attendance clerks. (R = Roll)

D. View discipline & referrals — For counselors, AP's, principals. (D = Discipline)

Y. System setup — All Setup settings. (Y = sYstem)

Note: It is not recommended to give all your teachers admin privileges, because they might accidentally make changes that adversely affect all the other teachers.


See also: Setup Staff, Restricted TA Access, Monitor Staff