|Starting a New Year or Term|
Starting a new school year or summer school is mostly automated, so it takes only a few steps:
Go to the screen in Admin Mode and change the year pop-up menu in the tab bar to "Start New...". This copies your grading periods from the previous year. Then you must click each grading period to enter the new dates for this year.
When you do the above step, your courses and standards are automatically copied to the new year. If you need to add, delete, or modify any courses or standards, you may do so for the new year and it will not affect the previous years.
At first your new year will list no current students. If you have a data file of students for the current year, import that. Include new and returning students in the same file. It will recognize your returning students and automatically update their grade level, and retain all their previous information.
Or if you don't have a data file, go to Setup > Import/Export > to promote all students from last year. If you have a district account, you can select which feeder schools to include — e.g., a high school will promote last year's 8th-11th grade students from the appropriate schools, but not the graduated students. Then you must manually drop or demote any individuals who left the school or were held back.
For promoting to work accurately, you must first specify your grade range on the screen.
You can promote students only for the regular school year. For summer school, you must enroll students manually or by importing.
You do not need to delete students who have graduated or left the school. It needs to keep their data for your old gradebooks, but they will not be listed as current students for the new year.
If you have the Jupiter SIS, you must indicate which high school seniors graduated. Go to the screen, set the year menu to the year of graduation, select any student, scroll to the bottom where it says Graduated, and click the "Bulk edit" link. Then enter the graduation date. This applies to all seniors who have not withdrawn or graduated early. Then, back on the screen, manually erase the graduation date for any students who did not meet graduation requirements.
A new year starts with a blank schedule, so see Schedule to enter or import your sections.
Set a new Default template for the incoming class. (SIS only)
Teachers' old gradebooks are always saved. They don't need to do any extra steps to save them, and they should not delete them.
When starting a new grading period in a year, it is easiest to modify a draft of the previous grading period. For example, to schedule 2nd Semester:
See also: Schedule